NeuraflowIA

Business systems & automation studio · Sydney

Build the foundations of an AI-powered business.

We design and build the systems, workflows and automations that help your business work smarter, scale with confidence and make better use of AI.

For small service businesses, studios and event teams that have outgrown spreadsheets, inboxes and memory.

Discuss your business Explore our work

Problems_

Where small businesses usually get stuck

  1. Manual admin Hours copying the same data between sheets, emails and invoices.
  2. Scattered information Everyone has their own version of the spreadsheet. Nobody is sure which one is current.
  3. Leads slip through the cracks Enquiries arrive by form, email and phone, and follow-up depends on someone remembering.
  4. No clear view You only find out how a project or event really went once it’s over.

Services_

What we build

Three kinds of work. Most projects start with the first two.

  1. Business systems

    Core service

    Organise your operations in one structured place, so everyone works from the same information.

    • CRM and lead management
    • Project and operations management
    • Centralised client, job and document records
    • Business dashboards and reporting
    • Revenue, cost and profitability tracking

  2. Workflow automation

    Core service

    Connect the tools you already use and take repetitive steps off your team’s plate.

    • Website enquiry capture and organisation
    • Automatic task creation and notifications
    • Data sync between tools
    • Lead follow-up workflows
    • Forms, spreadsheets, email and CRM connected

  3. Custom tools and applied AI

    Scoped per project

    Targeted tools, and AI only where it solves a specific problem, with a person checking the result.

    • Client portals
    • Proposal generation workflows
    • Custom internal interfaces
    • AI-assisted document processing
    • Practical AI integrations
Services

Workflow_

One enquiry, start to finish

An example of the kind of automation we build. Each step runs on its own; a person steps in only where judgement matters.

Example workflow
  1. Website form Enquiry arrives Name, service and message are captured once.
  2. CRM or Sheets Lead recorded Created or matched to an existing contact, with its source.
  3. Task + email Owner notified A follow-up task is assigned with a due date.
  4. Your team Human check Someone reviews the lead and replies personally.
  5. Reminder Follow-up runs No reply after three days? The owner gets a reminder.

Tools vary by business: Google Workspace, HubSpot, Airtable, n8n and similar. Where possible, we build on what you already use.

Work_

We’re a new studio, so there are no client projects here yet. These are demonstrations and our own tools, labelled as such.

Examples you can open

  1. 01 Demo_ Velora Fieldworks Fictional demo Operations dashboard for a fictional events company: revenue, costs, profit and unpaid invoices, filterable by month, type and payment status. Business systems · Dashboard · 8 events · 7 invoices Open the demo
  2. 02 Internal_ Operations sheet Our own tool The sheet we built to run NeuraflowIA itself: pipeline, projects, hours, invoices and a monthly summary, all in one file. Google Sheets · 10 tabs · Formulas, no code
  3. 03 Method_ Process map How we start Before building anything, we map how the work really happens: each step, its owner, its tool, and where it breaks. Process review · Owners · tools · data · Bottlenecks ranked See how we work

Demo_ Velora Fieldworks

From five places to one view

The same information, before and after. Fictional data.

Before
  • Events_2027_v7_FINAL.xlsx
  • RE: FW: Supplier quote (final) (2)
  • Chat: “I thought someone else had it”
  • Invoices_March.xlsx
  • Note: chase Fintech payment
After
EventProfitPayment
Harbour Jazz Night $12,300
Latin Beats Summer $10,600 Overdue
Ceramics Weekend Workshop $5,700
Fintech Offsite $12,500 Overdue

One table, one owner per item, overdue invoices flagged automatically.

Open the demo

Process_

Understand, design, implement, improve

  1. 01

    Understand

    A conversation, then a closer look at how the business runs today, using your real examples. We map the process and find the bottlenecks.

  2. 02

    Design

    We propose the simplest solution that fixes the problem, at a fixed price: what’s included, what isn’t, and how we’ll test it.

  3. 03

    Implement

    We build a working version with test data, test every agreed case (duplicates, blanks and errors included), then train your team and hand over the documentation.

  4. 04

    Improve

    Once it’s in use, we look at what changed and adjust. Optional monthly support covers monitoring and small improvements.

How we work

Contact_

Tell us how your business runs today.

A 30-minute conversation about how you work, where it gets stuck and what’s worth fixing first. If we’re not the right fit, we’ll say so.

Discuss your business

Email us: hello@neuraflowia.com